Contracts Administration Supervisor

Company: San Diego Unified School District
Location: San Diego
Posted on: April 4, 2026

Job Description:

The San Diego Unified School District is currently accepting applications for the position of Contracts Administration Supervisor. This Promotional Opportunity is open only to current classified monthly salaried employees of the San Diego Unified School District. OVERVIEW: San Diego Unified School District, the second largest district in California and one of the top largest urban school districts in the United States, is looking for professionals who care deeply for students and are committed to the communities in which they serve. DIVERSITY STATEMENT: Because each person is born with inherent worth and dignity, and because equitable access and opportunity are essential to a just, educated society, San Diego Unified employee commitments include being respectful of differences and diverse perspectives, and being accountable for one’s actions and the resulting impact. BASIC FUNCTION: The Contracts Administration Supervisor will supervise contract administration activities and staff associated with the establishment, implementation and operation of contracts for the purchase of supplies, materials, apparatus, goods, services, public works construction and professional services for the District. POSITION SPECIFICS: Working Location: Facilities Planning & Construction - 4860 Ruffner Street, San Diego, CA 92111-1522 Work schedule: Full-time/12 months Department Website: Facilities Planning & Construction The position is paid on the AASD Classified Supervisors Salary Schedule , Supervisor Schedule I, Salary Plan 0601 Grade 052. Qualifies for District Paid health and wellness benefits for employee and dependents Certification by a reputable professional purchasing organization such as the Certified Public Procurement Officer or Certified Professional Public Buyer designation from the Universal Public Purchasing certification Council is desirable. Examples of Duties: An incumbent may perform any combination of the essential functions shown below. This position description is not intended to be an exhaustive list of all duties, knowledge, or abilities associated with this classification, but is intended to accurately reflect the principal job elements. E = Essential Functions Supervise bid/contract procurement processes for any and all procurement activities for the District, including formal advertised bids, informal price quotes, and Requests for Qualifications, Requests for Proposals and Requests for Information. E Supervise assigned staff in the development of negotiated agreements, independent contractor agreements, memorandums of understanding, cooperative purchase agreements and “piggyback” contracts, and any other type of procurement contracting vehicle. E Supervise development and administration of all documents for the bidding process, including addenda, bonds, insurance coverage, subcontractors, Division of State Architect processes, distribution of plans, specifications, and any other documents as required. E Direct and supervise the negotiation, administration and review of contracts for professional services to ensure compliance with policies and procedures. E Prioritize the work of assigned staff, collaborate with other Contracts Administration Supervisors in the completion of work, and oversee workload of assigned staff. E Provide technical expertise and assistance to District staff in bid/contract preparation, including development of technical specifications, selection of contractors/vendors and development of contract language; support Department staff, end users of contracts and associated stakeholders by providing contract administration required in the implementation and operation of Board approved contracts. E Oversee and coordinate contract and purchase items that must be approved, authorized or ratified by the Board of Education in accordance with California Government Code, California Education Code and California Public Contract Code. E Develop policies and procedures in collaboration with other departments to ensure timely ordering, delivery and payment for goods and services. E Develop, implement and oversee goals, objectives, policies, procedures and internal controls for the procurement and contracting processes. E Ensure that all contracting processes comply with District policies and all applicable Federal, State and Local regulatory requirements; analyze and interpret provisions of Federal, State and local regulatory requirements which are pertinent to contracts, and review with legal counsel as appropriate. E Research, analyze, and resolve bid protests according to established District procedures. E Collaborate with District Legal Services and/or Insurance and Risk Services Departments to create new or custom bid/contract terms and conditions, or the modification of existing terms and conditions for each type of procurement contract; coordinate with Legal Services for the contract vetting/approval process for Board agenda processing; incorporate changes in laws and regulations and update bid/contract documents to reflect changes. E Analyze issues, prepare reports and recommendations regarding technical and project specific contractual matters for the Board of Education, senior management and others as required. E Develop and maintain computer database files for tracking procurement contracts, activities, expenditures, performance data and matrices, and other contract-specific files and reports. E Train department staff and conduct in-service training programs related to bid/contract administration activities for other departments. E Review technical specifications and data relative to contracts; provide technical expertise, information and contract administration assistance to district administrators, personnel and outside organizations regarding procurement laws and regulations and departmental procedures and requirements; resolve issues and conflicts and exchange information; develop policies and procedures to encourage effective and efficient management controls. E Collaborate with other departments which manage business outreach efforts encouraging bid participation by SBE and DVBE contractors and vendors. E Develop and implement best practices as befits a large urban school district procurement department. E Train, supervise, and evaluate performance of assigned staff. E Perform related duties as assigned. To view the detailed position description for Contracts Administration Supervisor , click here MINIMUM QUALIFICATIONS: Education and Experience: Any combination of training, experience, and/or education equivalent to a bachelor’s degree in business, public administration, materials management, purchasing, school business administration, law, or a related field, and five years of recent, directly related experience in contract administration in a large public agency or purchasing organization. Experience must include two years of lead or supervisory experience that involves development and administration of contracts. certification by a reputable professional purchasing organization such as the Certified Public Procurement Officer or Certified Professional Public Buyer designation from the Universal Public Purchasing certification Council is desirable. Licenses and Other Requirements: N/A APPLICATION INFORMATION: Application Process To be eligible for consideration, interested candidates must submit the following items. Your application will be considered incomplete if you do not include all required information, including completion of the Work Experience and Education Sections of the online application, required attachments, and responses to all application questions. Online employment application A completed online employment application must be submitted/received electronically by the closing date. This application MUST include all required attachments, current and previous employment history and education to evaluate your qualifications, and all other requirements identified in the recruitment and application questions. It is important to note that a resume does not substitute for completing the Work Experience and Education sections. Your application will be considered incomplete if you do not include all relevant details and attachments. Paper applications are not accepted. Answer all application questions. The application questions should be answered thoroughly, clearly, and concisely as the responses provided (along with the entire application package) will be carefully reviewed to determine which candidates will move forward in the recruitment process. Contact information for three references must be listed in the 'Reference' section of the application. References should be from a current or previous supervisor. Reference email requests may be sent at any time during the application screening process of this recruitment. These reference requests are not an indication of progression in the recruitment process or an interview opportunity. Written reference letters dated within the last year are also accepted and may be attached to your online application in the Reference Section. Attach Documents (PDF format recommended) Resume Resume must reflect current and past work and accomplishments. A resume is to be attached, but does NOT substitute for completing work history, education sections, or the supplemental questions of the employment application. Verfication of Education, if applicable. Education, training, or certifications will only be considered if acceptable documentation is attached. Accepted documents include: Copy of a degree or official transcript Copy of Licenses and/or Certifications Note on Foreign Equivalency Certification. Individuals who have completed high school or college-level coursework at an institution in a country other than the United States must provide a Foreign Equivalency Certification to satisfy the education requirement. A Foreign Equivalency Certification can be obtained for a fee from a professional organization. For more information, including acceptable providers, please see Foreign Transcript Evaluation . Additional Documents (Optional) Cover Letter / Letter of Intent Letters of Recommendation Additional documents, if any, must be attached to the online employment application. Do not upload your answers as an attachment. You will be required to answer the required question(s) in the online application For questions regarding this job announcement, including priority consideration, please contact Personnel Analyst, Roxanna Garcia at Rgarcia13@sandi.net ADDITIONAL INFORMATION: If you have questions about your application, please email jobs@sandi.net . The San Diego Unified School District communicates information regarding the hiring process via email. Please be aware that the District is not responsible for messages blocked by your email service. In an effort to allow our emails through your personal spam filter, you can try to add the domain@sandi.net and domain@ted.peopleadmin.com to your safe senders list. San Diego Unified School District is committed to equal opportunity for all individuals in education. District programs and activities shall be free from discrimination, harassment, intimidation, and bullying by reason of the following actual or perceived characteristics: age, ancestry, color, mental or physical disability, ethnicity, ethnic group identification, gender, gender expression, gender identity, genetic information, immigration status, marital or parental status, medical condition, nationality, national origin, actual or perceived sex, sexual orientation, race, religion, or on the basis of a person's association with a person or group with one or more of these actual or perceived characteristics. For more information about equity in employment, contact: Title II Coordinator & Uniform Complaint Compliance Officer Eric Rico: (619) 725-7225, erico1@sandi.net / Title IX Coordinator Anna Ward: (619) 725-7225, award2@sandi.net / 504 Coordinator Eri Nall: (619) 344-6420, enall@sandi.net

Keywords: San Diego Unified School District, Lakewood , Contracts Administration Supervisor, Legal , San Diego, California