Office Services Assistant

Company: Moss Adams
Location: Los Angeles
Posted on: May 2, 2024

Job Description:

At Moss Adams, we champion authenticity. For us, that means fostering a culture of talented people who careabout you, about our clients, and about our communities. Here, youll work towards our mission of empowering others to embrace opportunity, growing as a leader along the way. Our firms size, middle-market clients, customized career paths, and supportive culture make this a reality. Join a values-driven firm where youll have fun while solving complex and interesting business challenges.The Office Services Assistant is committed to providing premier client service while performing a wide variety of assignments in a team environment. The Office Services Assistant has good communications skills and the ability to prioritize workloads. This position serves as the main point of contact at the front office and maintains the kitchen and office supplies for the office. General duties include managing space reservations, reporting facilities-related issues and providing on-site support and maintenance of workplace technology as needed.Individuals who thrive at Moss Adams exhibit the following success skills Collaboration, Critical Thinking, Emotional Intelligence, Executive Presence, Growth Mindset, Intellectual Curiosity, and Results Focus.Responsibilities:Maintain quality and readiness of the overall facilities, including room set-ups, breakdown and maintaining office supply inventory levelsAct as point of contact for facilities related requests. Provide front office coverage as required, including answering phone calls and routing accordinglyAssist with daily mail, Fed Ex, UPS and courier requestsAssist with space reservations via hoteling software system for workspaces and conference roomsProvide support for client deliverables as needed, may include scanning, printing and mailing of documentsProvide status updates to team members and stakeholder on all projects and applicable tasksAssist with the assignment of security access and distribution of security badges, monitoring employee status and updating security database accordinglyAssist with internal meeting and event coordination and set-up, may include placing catering orders and ensuring accuracyProvide basic maintenance and troubleshooting of standard office equipment (e.g., copiers, printers, A/V, desktop equipment and kitchen appliances)Other duties and special projects as assignedQualifications:High School Diploma/GED requiredMinimum of 1 year of related experience preferredProven commitment to providing exceptional client serviceAbility to develop relationships, build rapport, and effectively interface with all levels within the firmStrong verbal and written communications skills including the ability to articulate information and respond to questions clearlyStrong organizational skills; ability to effectively prioritize assignments and competing deadlines in a fast-paced environmentProficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, and SharePoint)Strong attention to detail, commitment to producing accurate work in a timely mannerAbility to handle sensitive situations and confidential information with discretionMay require some overtime hoursAbility to travel as needed, approximately 5%Moss Adams is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, sexual orientation, gender identity or any other characteristic protected by law.Moss Adams complies with federal and state disability laws and makes reasonable accommodations for applicants and employees with disabilities. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact careers@mossadams.com.Some local/state regulations require employers to disclose the pay range in job postings. While this is the typical range of pay for the position, actual pay may vary based on internal equity, knowledge, experience, skillset, and geographic location among other factors. Its uncommon for an individual to be hired at the top end of the pay range. This position may be eligible for an annual discretionary bonus. For more information about our benefit offerings and other total rewards, visit our careers page.#LI-AC1Compensation Range: Compensation range for California: $43,000 -$54,000by Jobble

Keywords: Moss Adams, Lakewood , Office Services Assistant, Administration, Clerical , Los Angeles, California