Executive Assistant Operations Manager

Company: Marcus & Millichap
Location: Encino
Posted on: April 2, 2026

Job Description:

Marcus & Millichap is the nation’s leading brokerage firm specializing in real estate investments with offices nationwide. Marcus & Millichap offers owners and investors the nation's most comprehensive real estate research and analysis for all types of income-producing property. Marcus & Millichap, one of the nation’s leading commercial real estate investment services companies, with more than 2,000 investment sales and financing professionals across 80 offices throughout the United States and Canada, is seeking an Executive Assistant/Operations Manager based in our Encino office. This is an opportunity to join an award-winning senior investment sales team, with significant opportunities for professional growth within one of the nation’s largest commercial real estate investment brokerages. This role will support one of the firm’s top-producing teams and will be responsible for managing the day-to-day operational functions necessary to service an active deal pipeline while also overseeing strategic initiatives that support the continued growth and scalability of the business The base range for this role is $28.00– $48.00 per hour. Actual pay will be determined by factors such as education, experience, and job-related skills relevant to the role. Marcus & Millichap is a multi-jurisdictional employer and posted compensation ranges are provided in good faith for compliance with all relevant pay-transparency regulations. Responsibilities Preparation of materials required for Pricing Analyses and Offering Memorandums, including financial analysis spreadsheets and written content. Detailed review of all client-facing materials prior to distribution, including Pricing Analyses and Offering Memorandums. Posting and management of marketing materials across multiple online listing platforms and marketing channels. Coordinate with graphic designers to ensure marketing materials are completed accurately and on schedule. Draft professional correspondence to prospective clients and investors. Support marketing initiatives, including preparation and distribution of sales reports and client communications. Work collaboratively with the team on client presentations, meetings, and strategic initiatives to win, execute, and close new business. Conduct research and data collection for Pricing Analyses, Offering Memorandums, and other client deliverables. Create spreadsheets and data tables in both Word and Excel. Prepare all materials and supporting documentation necessary for client meetings and presentations. Provide operational and administrative support to the sales team as necessary. Ensure efficient workflow and communication across the team, maintaining detailed follow-through as required. Oversee, manage, and implement best practices across functions including transaction management, social media, marketing, and business operations. Assist with implementation of brand growth initiatives focused on increasing revenue. Qualifications: We are seeking a highly organized, efficient, and detail-oriented professional who thrives in a fast-paced, transaction-driven environment. 3–7 years of experience in commercial real estate as an assistant or operations manager Proficiency in Microsoft Word and PowerPoint Working knowledge of Adobe InDesign is a plus Solid understanding of Microsoft Excel, including familiarity with spreadsheet formulas Proven ability to work effectively in a collaborative team environment Strong planning, organization, and prioritization skills Ability to manage multiple complex projects simultaneously while working under pressure to meet deadlines Self-motivated, team-oriented, and capable of handling multiple responsibilities concurrently Why Join Our Team Work on high-profile commercial real estate opportunities across Southern California Join one of Marcus & Millichap’s top-producing investment sales teams Highly entrepreneurial, performance-driven environment with significant opportunity for professional growth Competitive compensation and performance-based incentives Benefits: Marcus & Millichap offers a comprehensive benefits package designed to support employees’ health, well-being, and financial security. Eligible employees may have access to the following benefits, subject to the terms of applicable benefit plans: • Health, dental, and vision insurance • Paid time off and paid holidays • 401(k) retirement plan with employer matching contributions • Life and disability insurance • Employee Assistance Program (EAP) and wellness resources Benefits eligibility, coverage, and employer contributions may vary based on position, employment status (full-time or part-time), location, and length of service. This summary is provided for informational purposes only and does not constitute a guarantee of benefits. Additional details will be provided during the hiring process or upon request. $28 - $48 an hour The base range for this role is $28.00– $48.00 per hour. Actual pay will be determined by factors such as education, experience, and job-related skills relevant to the role. Marcus & Millichap is a multi-jurisdictional employer and posted compensation ranges are provided in good faith for compliance with all relevant pay-transparency regulations. Founded in 1971, Marcus & Millichap (NYSE: MMI) is a leading commercial real estate brokerage firm focusing exclusively on investment sales, financing, research, and advisory services, with nearly 1,700 investment sales and financing professionals in 80 offices throughout the United States and Canada. Our mission is to help our clients create and preserve wealth by providing the best real estate investment sales, financing, research, and advisory services available. Marcus & Millichap, Inc. is a leading national real estate services firm specializing in commercial real estate investment sales, financing services, research and advisory services. As of December 31, 2025, the Company had 1,808 investment sales and financing professionals in more than 80 offices who provide investment brokerage and financing services to sellers and buyers of commercial real estate. The Company also offers market research, consulting and advisory, and leasing services to its clients. Marcus & Millichap, Inc. closed 8,818 transactions in 2025, with a sales volume of $50.8 billion. Marcus & Millichap is an Equal Opportunity Employer. We consider all qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, veteran status, or any other protected characteristic under federal, state, or local law. We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.

Keywords: Marcus & Millichap, Lakewood , Executive Assistant Operations Manager, Accounting, Auditing , Encino, California